You must have a safeguarding policy in place to protect your riders and staff. All staff must be trained in safeguarding and have the correct checks in place.

Two women stood back to back

You must name a safeguarding lead in your policy. This individual will receive, record and pass on welfare concerns or disclosures of abuse. The safeguarding lead or other staff can complete DBS checks. Very small training providers may need to name an external safeguarding lead.

Your instructors must know the correct details of a school’s safeguarding officer. Instructors should not have to talk to a teacher or reception to log a concern. 

Your safeguarding policy should be available to the public at any time. 

Serious incidents

You need to report all serious incidents to the Trust and the grant recipient within 72 hours. These are also reported at annual registration renewal. For a definition of a serious incident, please see guidance from here.

Further guidance on serious incidents can be found here.


You can adapt and use the following documents: 

Model safeguarding policy

Model safeguarding report form

Serious incident report form template

A child on an adapted bike being ridden by a man with a female instructor walking beside them